Child Safeguarding Policy

 JERSEY

Should you have any concerns that Samurai Kickboxing Jersey & its staff are not adequately caring for your child or taking your concerns seriously you can contact the Childcare & Early Years Service (CEYS):
Samurai Kickboxing Jersey is committed to creating a safe environment for children, vulnerable young people & adults that are involved in our services.

Samurai Kickboxing Jersey offers services for vulnerable adults & children & all roles within the organisation require a DBS enhanced disclosure application to be completed which will detail spent & unspent convictions, cautions, reprimands, final warnings & other relevant non-conviction information held on the Police National Computer.

All job applicants will be advised that a Disclosure will be carried out in any formal offer of employment. Prior to interview, Samurai Kickboxing Jersey will encourage applicants to discuss any previous convictions that may be part of the Disclosure. This confidential dialogue will not be made known to those conducting selection interviews but may be discussed with the Senior Management Team as necessary.

Criminal records will only be taken into account for employment purposes where the conviction is relevant.

Only Senior Management at Samurai Kickboxing Jersey will have full access to DBS Disclosures. Information may only be shared between organisations with the consent of the Disclosure applicant.

Samurai Kickboxing Jersey, is enabled by the legislation to use the Criminal Records Bureau & its Disclosure system to contribute to the assessment of the suitability of applicants & existing volunteers to work with & care for children, vulnerable young people & adults.

The Disclosure will form part of the assessment of a person’s suitability & may rule them out of the application process regardless of their other skills & talents should the offence(s) be significant & relevant.

Samurai Kickboxing Jersey will make all decisions in the best interests of children, vulnerable young people & adults & will balance the relevance & significance of the offence(s) & the rehabilitation of the offender with the need to keep children, young people & adults safe.

POLICY STATEMENT

Samurai Kickboxing Jersey will comply fully with the CRB Code of Practice, the Rehabilitation Act 1998) & government inter-agency statutory guidance Working together to safeguard children & will treat all applicants & existing staff & volunteers fairly. It will not discriminate unfairly against an individual on the basis of a Disclosure of conviction or other information received from the DBS.

Samurai Kickboxing Jersey demonstrates the welfare of a child or vulnerable person is paramount by a commitment to the below:

The welfare of the child is paramount

No child or group of children must be treated any less favourably than others in being able to access services which meet their particular needs

All children without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs

The policy is reviewed, approved & endorsed by the Child Safety Officer annually or when legislation changes

The policy applies to all instructors, staff & volunteers

Children & parents are informed of the policy & procedures as appropriate

All concerns, & allegations of abuse will be taken seriously by the primary contact (The Child Safety Officer), staff & volunteers & responded to appropriately. This may require a referral to children’s social care services, the independent Local Authority Designated Officer (LADO) for allegations against staff & other volunteers & where necessary the police

A commitment to safe recruitment, selection & vetting

Reference to principles, legislation & guidance that underpin the policy

Arrangements for policy & procedures review

Reference to all associated policies & procedures which promote children’s safety & welfare with regard to: health & safety, anti-bullying, protection of children online, & photography

Samurai Kickboxing Jersey make DBS Disclosures mandatory for existing employees, volunteers & new applicants.

Samurai Kickboxing Jersey is committed, in line with our Equal Opportunities policy, to recruiting & retaining volunteers & staff & to their fair treatment regardless of their ethnicity, gender, sexual orientation, age, religion, sensory impairment, physical or learning disability or offending background.

Samurai Kickboxing Jersey recognises the importance of a mix of talent, skills, potential, background, knowledge & experience & wishes to recruit & retain staff on this basis. Samurai Kickboxing Jersey wishes to positively welcome a wide range of people whom can become role models & support to all children, young people & vulnerable adults.

As the applicant will be involved either with children, young people or vulnerable adults Samurai Kickboxing Jersey will consider:

Whether the conviction or other matter revealed is relevant to the position in question

The seriousness of any offence or other matter occurred

The length of time since the offence or other matter occurred

Whether the applicant has a pattern of offending behaviour or other relevant matters

Whether the applicant’s circumstances have changed since the offending behaviour or the other relevant matter

The circumstances surrounding the offence & the explanations offered

Samurai Kickboxing Jersey will ensure that all persons involved in making decisions or recommendations on its behalf following a DBS Disclosure are themselves subject to similar vetting & are properly trained with full knowledge of all the relevant statutory requirements & codes of practice.

Each listed offence or incident will be reviewed on an individual basis. Applicants will be interviewed & given the opportunity to offer further details on their disclosure.

Following the receipt of Disclosure Certificates with significant & relevant offences, Samurai Kickboxing Jersey will review the appointment & cease the contract of employment should this be necessary.

Samurai Kickboxing Jersey will not generally prohibit a member of staff or a volunteer from working with children, young people or vulnerable adults on the basis of a DBS Disclosure without open discussion about the Certificate with that individual. The exception to this will be if additional information is disclosed by the Police, which Samurai Kickboxing Jersey is not enabled to share. In such circumstances Samurai Kickboxing Jersey retains the right to follow internal disciplinary procedures & if necessary to suspend that person from their work until such time as the issue of additional information has been resolved.

Samurai Kickboxing Jersey will contact applicants & existing staff & volunteers following DBS Disclosure Applications that indicate significant or relevant information. Samurai Kickboxing Jersey retains the right to hold the information on the staff or volunteer on file as a recruitment decision.

Should the applicant/volunteer wish to continue with their application Samurai Kickboxing Jersey retains the right to make such investigations as it sees fit & reasonable. This will be in line with disciplinary procedures.

The Disclosure Certificate will be held securely for a maximum of 6 months, after which it will be destroyed by secure means.

It is Samurai Kickboxing Jersey’s policy to ensure that all existing employees & volunteer Disclosures are re-applied for, every 12 months after date of receipt of original Disclosure Certificate.

Samurai Kickboxing Jersey will ensure that the Revised DBS Code of Practice is available to all staff & volunteers

PROCEDURE

All new staff, volunteers will be asked to complete a DBS Application at their induction.

They will be asked to produce valid photographic ID such as a valid photo identity card (EU countries only), passport, driving licence, or original birth certificate along with proof of address. If none of these documents are available please refer to DBS Guidance.

The DBS Disclosure Application form will be signed by the applicant & processed.

On return of the DBS certificate, if the volunteer/staff member has no criminal history listed, the certificate will be held securely on file for a maximum of 6 months, in line with the company’s Data Protection Policy & the Data Protection Act 1998.

If a DBS certificate lists criminal history then point 8 of the policy statement will be followed.

The final decision based on the evidence presented in relation to the DBS Certificate will be at the discretion of the Director of Samurai Kickboxing Jersey.

A record of the Disclosure Certificate will be kept securely on file. Once the 6 month retention period has elapsed, any Disclosure information must be immediately destroyed by secure means. A photocopy or other image of a Disclosure or any copy or representation of the contents of a Disclosure must not be kept. However, not withstanding the above, a record of the date of issue of a Disclosure, the name of the subject, the type of Disclosure requested, the position for which the Disclosure was requested, the unique reference number of the Disclosure & the details of the recruitment decision taken may be kept.

 UK

Tel: 07828 534817 

Email: kelly@samuraikickboxing.com
Samurai Kickboxing UK is committed to creating a safe environment for children, vulnerable young people & adults that are involved in our services.

Samurai Kickboxing UK offers services for children & all roles within the organisation require a DBS Enhanced Disclosure Application to be completed which will detail spent & unspent convictions, cautions, reprimands, final warnings & other relevant non-conviction information held on the Police National Computer.

All job applicants will be advised that a Disclosure will be carried out in any formal offer of employment. Prior to interview, Samurai Kickboxing UK will encourage applicants to discuss any previous convictions that may be part of the Disclosure. This confidential dialogue will not be made known to those conducting selection interviews but may be discussed with the Senior Management Team as necessary.

Criminal records will only be taken into account for employment purposes where the conviction is relevant.

Only Senior Management at Samurai Kickboxing UK will have full access to DBS Disclosures. Information may only be shared between organisations with the consent of the Disclosure applicant.

Samurai Kickboxing UK, is enabled by the legislation to use the Criminal Records Bureau & its Disclosure system to contribute to the assessment of the suitability of applicants & existing volunteers to work with & care for children, vulnerable young people & adults.

The Disclosure will form part of the assessment of a person’s suitability & may rule them out of the application process regardless of their other skills & talents should the offence(s) be significant & relevant.

Samurai Kickboxing UK will make all decisions in the best interests of children, vulnerable young people & adults & will balance the relevance & significance of the offence(s) & the rehabilitation of the offender with the need to keep children, young people & adults safe.

POLICY STATEMENT

Samurai Kickboxing UK will comply fully with the CRB Code of Practice, the Rehabilitation Act 1998) & government inter-agency statutory guidance Working together to safeguard children & will treat all applicants & existing staff & volunteers fairly. It will not discriminate unfairly against an individual on the basis of a Disclosure of conviction or other information received from the DBS.

Samurai Kickboxing UK demonstrates the welfare of a child or vulnerable person is paramount by a commitment to the below:

The welfare of the child is paramount

No child or group of children must be treated any less favourably than others in being able to access services which meet their particular needs

All children without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs

The policy is reviewed, approved & endorsed by the Child Safety Officer annually or when legislation changes.

The policy applies to all instructors, staff & volunteers

Children & parents are informed of the policy & procedures as appropriate

All concerns, & allegations of abuse will be taken seriously by the primary contact (The Child Safety Officer), staff & volunteers & responded to appropriately. This may require a referral to children’s social care services, the independent Local Authority Designated Officer (LADO) for allegations against staff & other volunteers & where necessary the police

A commitment to safe recruitment, selection & vetting

Reference to principles, legislation & guidance that underpin the policy

Arrangements for policy & procedures review

Reference to all associated policies & procedures which promote children’s safety & welfare with regard to: health & safety, anti-bullying, protection of children online, & photography

Samurai Kickboxing UK make DBS Disclosures mandatory for existing employees, volunteers & new applicants.

Samurai Kickboxing UK is committed, in line with our Equal Opportunities policy, to recruiting & retaining volunteers & staff & to their fair treatment regardless of their ethnicity, gender, sexual orientation, age, religion, sensory impairment, physical or learning disability or offending background.

Samurai Kickboxing UK recognises the importance of a mix of talent, skills, potential, background, knowledge & experience & wishes to recruit & retain staff on this basis. Samurai Kickboxing UK wishes to positively welcome a wide range of people whom can become role models & support to all children, young people & vulnerable adults.

As the applicant will be involved either with children, young people or vulnerable adults Samurai Kickboxing UK will consider:

Whether the conviction or other matter revealed is relevant to the position in question

The seriousness of any offence or other matter occurred

The length of time since the offence or other matter occurred

Whether the applicant has a pattern of offending behaviour or other relevant matters

Whether the applicant’s circumstances have changed since the offending behaviour or the other relevant matter

The circumstances surrounding the offence & the explanations offered

Samurai Kickboxing UK will ensure that all persons involved in making decisions or recommendations on its behalf following a DBS Disclosure are themselves subject to similar vetting & are properly trained with full knowledge of all the relevant statutory requirements & codes of practice.

Each listed offence or incident will be reviewed on an individual basis. Applicants will be interviewed & given the opportunity to offer further details on their disclosure.

Following the receipt of Disclosure Certificates with significant & relevant offences, Samurai Kickboxing UK will review the appointment & cease the contract of employment should this be necessary.

Samurai Kickboxing UK will not generally prohibit a member of staff or a volunteer from working with children, young people or vulnerable adults on the basis of a DBS Disclosure without open discussion about the Certificate with that individual. The exception to this will be if additional information is disclosed by the Police, which Samurai Kickboxing UK is not enabled to share. In such circumstances Samurai Kickboxing UK retains the right to follow internal disciplinary procedures & if necessary to suspend that person from their work until such time as the issue of additional information has been resolved.

Samurai Kickboxing UK will contact applicants & existing staff & volunteers following DBS Disclosure Applications that indicate significant or relevant information. Samurai Kickboxing UK retains the right to hold the information on the staff or volunteer on file as a recruitment decision.

Should the applicant/volunteer wish to continue with their application Samurai Kickboxing UK retains the right to make such investigations as it sees fit & reasonable. This will be in line with disciplinary procedures.

The Disclosure Certificate will be held securely for a maximum of 6 months, after which it will be destroyed by secure means.

It is Samurai Kickboxing UK’s policy to ensure that all existing employees & volunteer Disclosures are re-applied for, every 12 months after date of receipt of original Disclosure Certificate.

Samurai Kickboxing UK will ensure that the Revised DBS Code of Practice is available to all staff & volunteers.

PROCEDURE

All new staff, volunteers will be asked to complete a DBS Application at their induction.

They will be asked to produce valid photographic ID such as a valid photo identity card (EU countries only), passport, driving licence, or original birth certificate along with proof of address. If none of these documents are available please refer to DBS Guidance.

The DBS Disclosure Application form will be signed by the applicant & processed.

On return of the DBS certificate, if the volunteer/staff member has no criminal history listed, the certificate will be held securely on file for a maximum of 6 months, in line with the company’s Data Protection Policy & the Data Protection Act 1998.

If a DBS certificate lists criminal history then point 8 of the policy statement will be followed.

The final decision based on the evidence presented in relation to the DBS Certificate will be at the discretion of the Director of Samurai Kickboxing UK.

A record of the Disclosure Certificate will be kept securely on file. Once the 6 month retention period has elapsed, any Disclosure information must be immediately destroyed by secure means. A photocopy or other image of a Disclosure or any copy or representation of the contents of a Disclosure must not be kept. However, not withstanding the above, a record of the date of issue of a Disclosure, the name of the subject, the type of Disclosure requested, the position for which the Disclosure was requested, the unique reference number of the Disclosure & the details of the recruitment decision taken may be kept.